For Law Firms · Denver Metro
Managed IT for law firms
Your firm holds client confidences, and Colorado’s rules expect reasonable care in how they are protected, technology included. Aweeba secures, documents and supports the systems your practice runs on, for one predictable monthly rate.
Where law-firm IT quietly goes wrong
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Client confidences sit in email and shared folders.
Privileged documents get forwarded, attached and saved to folders that more people can open than anyone meant.
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A departing associate still has access.
Weeks after the last day, the old account still signs in to email, the document system and the phone.
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A client’s security questionnaire lands, and nobody owns it.
A corporate client asks how you protect their data, and forty questions sit in a partner’s inbox.
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The document-system backups have never been tested.
Everyone assumes the matters are backed up. Nobody has tried restoring one to find out.
What the rules ask
Colorado’s Rules of Professional Conduct rarely name a tool, but three of them reach straight into how your firm runs its technology.
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Competence includes technology
Rule 1.1 comment [8] says keeping up with changes in the law and its practice includes the benefits and risks associated with relevant technology.
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Reasonable efforts to protect client information
Rule 1.6(c) requires reasonable efforts to prevent the inadvertent or unauthorized disclosure of, or unauthorized access to, information relating to the representation of a client.
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Supervising the people and vendors you rely on
Rules 5.1 and 5.3 ask lawyers to make reasonable efforts to assure that other lawyers, office staff and outside vendors, including whoever runs your IT, conform to the same rules. The Colorado Bar Association applies them to data security in Formal Opinion 141.
Not legal advice. We’re not your ethics counsel; we handle the technology side of these duties and write down what we’ve done, so you can show it.
What we do about it
MFA and endpoint detection
On every device that opens firm email or client files, laptops and phones included.
A written security plan
A plain account of how the firm protects client information, written so you can hand it to a client who asks.
Encrypted email
For sensitive matters, messages and attachments only the intended recipient can open.
Tested document-system backups
Your document management system backed up, with restores tested on a schedule so recovery is proven.
Offboarding when someone leaves
Sign-ins closed, devices collected and the mailbox kept for the firm when a lawyer or staff member leaves the firm.
Help with client security questionnaires
We answer the technical questions and fix the gaps they turn up, so the answers are true.
Why a small team fits a small firm
A firm of a dozen lawyers doesn’t need a help desk that turns every call into a ticket number. It needs a few people who know which partner works from home on Fridays, where the matter files live, and why an update can wait until after a filing. That’s how we work: one team looks after your firm, and the person who answers already knows your setup.
Most firms already run on Microsoft 365, and few have had it set up with confidentiality in mind. We configure it for how a law office works: sharing policies that stop client files leaving the firm by accident, retention settings that keep what you are obliged to keep, and MFA on every account.
Questions law firms ask
Do you work with our practice-management software?
Yes — we support the systems your firm runs on and work with the vendor when it’s their side.
Can you help with a client’s security questionnaire?
Yes. We fill in the technical answers, close the gaps the questions turn up, and give you a written security plan to send with it.
Is Microsoft 365 okay for privileged documents?
It can be, configured properly: MFA on every account, external sharing limited to people you choose, retention policies that keep matter files as long as you need them, and encryption for sensitive email.
What happens to a departing lawyer’s email?
Their access is closed when they leave, and the mailbox is preserved for the firm, so client correspondence stays with the matter. The onboarding and offboarding checklist →
Know how your client data is protected.
Book a free IT risk review and we’ll show you where client information is exposed today. Or begin with a few questions about your tech.